Gardiner Sanitary District
Board of Directors Meeting
January 19, 2012
Meeting called to order by Jackie Degman, present were Board Members Mike Quartararo, Charlotte Hinshaw, and Dixie Hash. Also present were Mary Chambers, Mark Ciechanowski, Ray Davenport, Mike Girard, Bob Brown, Dennis Conger and Julie Huebner.
Written copies of the previous minutes were passed out and read, Mike requested to change the minutes of the Jan 4th meeting to those as posted as draft on the blog, Mike motioned to accept the minutes as amended, seconded by Dixie, motion passed with a unanimous voice vote.
Written copies of the financial report were passed out and read, Dixie motioned to accept the report and pay the bills with the exception of the Consolidated Supply bill until we receive clarification, seconded by Charlotte, motion passed with a unanimous voice vote.
New Business:
Jackie asked Julie to make her presentation on the insurance policy first so that she wouldn’t have to stay for the whole meeting if she didn’t want to. Julie explained the property and liability insurance policy renewal coverages and premiums. Mike questioned the coverage amounts, values, and what perils are covered. Julie agreed to research more options and present them at the next meeting. Dixie made a motion to pay the premium as billed and get more information at the next meeting to decide whether any changes were warranted , Mike seconded and the motion passed by unanimous voice vote.
Safety Meeting:
Mark and Mike reported that water is getting into pump station #1 and dripping down the electrical box and conduit which are both corroded. They will get gutters, caulk, etc. and repair with petty cash. If any more than that is necessary they will let the board know at the next meeting.
Mary reported that the audit report is almost ready, the auditor sent a letter that needs to be signed and returned to him as the final step so that he can submit the audit to the state agency. Jackie and Dixie signed the letter for submission.
Charlotte has two estimates for heater installation, one is $1639.00 and the other is $1421.00. Ray suggested requesting a third estimate from McAfree Electric and will get Charlotte the contact information.
Ray presented an intergovernmental agreement from Winchester Bay Sanitary District which Dixie questioned for more detail on the actual dollar amounts involved. Ray will work up an addendum which will provide the actual dollar amounts of wages agreed to. Dixie made a motion and Mike seconded to accept the agreement contingent upon clarification of wages, the motion passed by unanimous voice vote.
Jackie directed Mary to send a registered letter to Susanna with the copies of the public meeting minutes that she had requested.
Suggested Agenda Items for Next Meeting:
- Insurance rates/coverages
- American Bridge easement
- Heater update
- Winchester Bay ordinances
Meeting went into executive session pursuant to ORS.192.660(2)(i).
The board came out of executive session and Dixie made a motion to accept the contract that they had negotiated with Ray, seconded by Mike with an option to extend if necessary without any additional signing bonus. The motion passed by unanimous voice vote.
Dixie made a motion to offer employment (subject to a 6 month probationary period) to Mike Girard as part time wastewater operator trainee at $12.00 per hour with an agreement that he get his WWI certification within 6 months. Mike seconded and the motion passed by unanimous voice vote.
Dixie made a motion to adjourn the meeting, Charlotte seconded, motion passed by unanimous voice vote and the meeting was adjourned.
Submitted by Mary Chambers (Office Manager)
