Gardiner Sanitary District
Board of Directors Meeting
March 15, 2012
Meeting called to order by Jackie Degman, present were Board Members Marc Fullhart, Charlotte Hinshaw, and Dixie Hash. Also present were Mary Chambers, Mark Ciechanowski, Mike Girard, Dennis Conger, Ray Davenport, Esther and Robin.
Written copies of the previous minutes were passed out and read, Dixie made a correction to the line regarding “state” contract rather than “county” contract and motioned to accept the minutes as corrected, Charlotte seconded, and the motion passed with a unanimous voice vote.
Written copies of the financial report were passed out and read, Marc motioned to accept the report and pay the bills, seconded by Dixie, motion passed with a unanimous voice vote.
Old Business:
Charlotte reported that she was still waiting on the third updated estimate on the heaters so has no update as of yet.
Mike G. reported that he got a quote for motors for the pumps and that it will take seven weeks from the time they are ordered to get them here. Both pumps at station #1 have been running non-stop because of heavy rainfall recently, and if one of them fails there will be sewer backing up and through the low point of the system. The quote for a new motor was $4970.00 plus s/h and $1010.00 for an impellar. Marc made a motion to order 1 pump motor and 1 impellar and when the replacement pump gets installed, then have the old pump reconditioned. Dixie seconded the motion and the motion passed by unanimous voice vote.
Dixie talked with the engineer from MAP (the engineering firm chosen to perform the third party study) and there is a meeting set up for Wednesday March 21st at 1:00pm in Roseburg. She requested that Ray write a short statement that she could take with her regarding the need for replacement of the pump stations. Ray agreed to do that.
Safety Meeting:
Mike G. reports that we need signage for the pump stations to comply with OSHA requirements. The board told him to acquire the proper signage as directed by OSHA.
New Business:
Mike G. reported that flows have been way up, everyone was aware that that would be the case with the amount of rainfall that we’ve been receiving.
Jackie noted that Scott Somers had been on the radio describing the 3 options that Reedsport has presented to GSD to consider when the current contract expires.
Dixie and Jackie attended a Dunes City board meeting and asked if they had any plans for the future regarding a sewer district since they would be a similarly sized district as GSD if they were to start one. They were told there is no plan being considered at this time. They also went to Three Rivers Casino and spoke to a representative there regarding possible funding and/or interest in sludge removal. They were met with a lot of interest and intend to pursue talks with them in the future.
Mary reported that a notice had come in the mail regarding budget meetings and timing of notices from the World Newspaper and just wanted to remind the board that they needed to start thinking about planning next years budget and getting a meeting setup to start the process.
Suggested Agenda Items for Next Meeting:
- Pump replacement
- Roseburg meeting
- Heater update
- Logbooks
Marc made a motion to adjourn the meeting, Dixie seconded, motion passed by unanimous voice vote and the meeting was adjourned.
Submitted by Mary Chambers (Office Manager)
