Gardiner Sanitary
District
Board of Directors
Meeting
April 12, 2012
Meeting called to
order by Jackie Degman, present were Board Members Jackie Degman, Charlotte Hinshaw, Mike
Quartararo, and Dixie Hash. Also present
were Mary Chambers, Mike Girard, Mack Holman and Esther.
Written copies of
the previous minutes were passed out and read,
Dixie made a motion to accept the minutes, Charlotte seconded, and the
motion passed with a unanimous voice vote.
Written copies of
the financial report were passed out and read, Charlotte made a motion to
accept the report and pay the bills, seconded by Mike, motion passed with a
unanimous voice vote.
Old Business:
Charlotte
reported that she has received the third complete estimate on the heaters: Ladd Electric – $2537.00, Reese Electric - $2495.00, McCaffrey Electric
- $2450.00. Dixie made a motion to
accept the most local bid of Ladd Electric and have Charlotte pursue grant
monies to help pay for it, Mike seconded and the motion passed by unanimous
voice vote.
Dixie reported
on the March 21st Roseburg meeting that the county hosted with Mike
Parker, the engineer from MAP (the engineering firm chosen to perform the third
party study) and Lance Colley, who will do the financial evaluation on the
proposal options. The county
representatives expressed concerns about the existing drain fields, and the DEQ
representative addressed those to some extent.
Scott Somers presented Reedsport’s proposal for their projected revenues
from sewer and water fees that seemed somewhat optimistic. Overall it was a good meeting with the DEQ
and USDA reps being open, congenial and supportive.
Charlotte
reported on the interviews that she and Mike held with 2 of the 3
applicants. Both appeared to have
substantial experience, but all three applicants cited not enough hours
available to interest them in the job.
The applicant from Tillamook stated that if the job ever turned into a
full time position, he would be very interested.
Safety Meeting:
Mike G. reported
no new issues; all necessary signage has been installed and lockouts have been
installed on the breaker boxes.
New Business:
Mike G. reported
that flows have been way up again due to the 23” of rainfall recorded in March,
average flow rate for March was 31,000 gallons.
Mike G. also
reported that he has made progress on his tests and is on the last chapter
before taking the wastewater I certification test. He also reported that the new pump was
ordered on March 16th and will be here within 3 weeks.
Jackie reported
that she and Dixie have been in contact with Scott Somers regarding the
Reedsport contract and have asked him for more detailed information on the
bills we’ve been getting and are expecting to receive that information in the
near future.
Suggested Agenda Items for Next Meeting:
-
- Reedsport
contract
- Heater
funding update
- Logbooks
Meeting went into
executive session pursuant to ORS.192.660(2)(h).
Meeting came out
of executive session and Mary reminded the board that they needed to set a date
and time for the budget committee meeting.
It was decided to hold the budget committee meeting on May 3rd
at 6:00 pm. Mike made a motion to
adjourn the meeting, Dixie seconded, motion passed by unanimous voice vote and
the meeting was adjourned.
Submitted by Mary Chambers (Office
Manager)
