Gardiner Sanitary
District
Board of Directors
Meeting
May 17, 2012
Meeting called to
order by Jackie Degman, present were Board Members Jackie Degman, Charlotte Hinshaw, Mike
Quartararo, and Dixie Hash. Also present
were Mary Chambers, Ray Davenport, Mack Holman and Sara Haas.
Written copies of
the previous minutes were passed out and read,
Mike Q. asked for clarification on a few details and wording, suggested
some changes and additions and made a motion to accept the minutes as amended.
Dixie seconded the motion to, and the motion passed with a unanimous voice
vote.
Written copies of
the financial report were passed out and read, Dixie made a motion to accept
the report and pay the bills, seconded by Charlotte, motion passed with a
unanimous voice vote.
Old Business:
Charlotte
reported that she has the grant request for financing a portion of the new
heaters ready to submit and is just waiting for the allowed timeline. The deadline for submission is August 15 and
the earliest allowed submission is 30 days prior to the deadline.
New Business:
Mike Girard was
offered a position in California that he has accepted and is already gone so
Mark Ciechanowski has been filling in to read the meters every morning. He can continue for a short time but will
need to be relieved as soon as possible since he is working full time on
nightshift elsewhere.
Safety Meeting –
No new business to report.
Dixie asked
permission (as a representative of the Gardiner Fire Department) to send the
Fireworks Committee flyers with the next Sanitary District monthly
statements. Charlotte made a motion to
allow the Fireworks Committee flyers be included in the next District
statements, Mike Q. seconded and the motion passed by unanimous voice vote
(with Dixie abstaining from the vote).
Mike Q. suggested
preparing a draft agenda for the following month’s board meeting prior to the
end of the current month’s meeting so that it can be posted timely.
Mike read a letter from Western Machine informing the
District that it has moved out of Gardiner and will no longer be within the
District’s service area. Dixie made a
motion to accept the letter, Charlotte seconded and the motion passed by unanimous
voice vote.
Miscellaneous Items:
Mac Holman requested that a copy of the meeting minutes and
agenda be posted at the Post Office since not all GSD customers have access to
a computer.
Suggested Agenda Items for Next Meeting:
-
- Reedsport
contract
- Employment
update
- Logbooks
Meeting went into
executive session pursuant to ORS.192.660(2)(h).
Meeting came out
of executive session and Mike made a motion to have Dixie approach the
District’s attorney with questions and concerns regarding the proposed
Reedsport contract for the coming fiscal year, Charlotte seconded and the
motion passed by unanimous voice vote.
Dixie made a
motion to have Ray start advertising for a replacement for Mike G., Mike Q.
seconded and the motion passed by unanimous voice vote. Dixie then made a motion to hold a special
meeting next Thursday May 24th to discuss any progress on the
employment process and/or any new information on the Reedsport contract from
the attorney, Mike Q. seconded the motion and the motion passed by unanimous
voice vote.
Mike made a
motion to adjourn the meeting, Dixie seconded, motion passed by unanimous voice
vote and the meeting was adjourned.
Submitted by Mary Chambers (Office
Manager)
