Gardiner Sanitary
District
Board of Directors
Meeting
August 16, 2012
Meeting called to
order by Jackie Degman, present were Board Members Jackie Degman, Charlotte Hinshaw, Mike
Quartararo, and Dixie Hash. Also present
were Mary Chambers and Ray Davenport.
Written copies of
the previous minutes were passed out and read, Jackie asked that descriptive
verbage be added to the executive session notation, not just the ORS
number. Dixie made a motion to accept
the minutes as amended, Mike seconded the motion and the motion passed with a
unanimous voice vote.
Written copies of
the financial report were passed out and read, Dixie made a motion to accept
the report and pay all bills as stated except the Reedsport contract payment,
seconded by Mike, and the motion passed with a unanimous voice vote. Dixie presented a recalculation of the
Reedsport contract amount of $6618.00 per month. Mike made a motion to pay the recalculated
amount until such time as further review and negotiations can be made,
Charlotte seconded and the motion passed by unanimous voice vote.
Old Business:
Employment
update: Two applicants were interviewed,
the first has a lot of experience and all of the interviewers were impressed
with his work ethic, but he does not possess the needed certification and he
lives about 20 minutes away. The second
didn’t have much mechanical experience, had mostly been doing maintenance type
work in homes and commercial businesses, but seemed to be eager to learn and
work.
Ray Davenport then presented a proposal
to have himself fill the position with a similar contract to what he currently
has with the district but with additional duties and an increased salary.
After some
discussion and negotiations to clarify exactly what he is offering in his
contract, Dixie made a motion to offer Stephen Bell a part time position to
read the meters 3 days a week for 2 hours a day at $10.00 per hour and to table
the proposal from Ray until the next meeting.
Mike seconded, and the motion passed by unanimous voice vote. Charlotte made a motion to have Ray write a
letter to each applicant explaining what they had decided, Mike seconded and
that motion passed by unanimous voice vote.
Dixie reported
on the meeting that she had with Nate McClintock regarding the IP
contract. She presented him with a list
of adjustments that the county appears to be needing in order to get on board
with the IP project. She also gave him
contact numbers for Norb Wondra, Becky Bryant, Garrett Pallo and Paul Meyers. Mr. McClintock will contact each of the
interested parties and get more input from them and then re-draft the
contract. Dixie also sent a copy of the
draft MAP study to Joanne Verger and she expressed appreciation and interest in
getting involved in the proposed project.
Ray presented
an update on the pump replacement work that he has been doing. The new pump is in at the Bolin Island pump
station and the pump that was pulled has been reconditioned. Dixie made a motion to have Ray put the
reconditioned pump into the firehall pump station and then have the pump that
is pulled there reconditioned and use it to replace the 2nd pump at
Bolin Island. Once that is done, have
the last pump that is pulled reconditioned and set aside as a spare. Charlotte seconded and the motion passed by
unanimous voice vote.
Dixie stated
that she has no update on the MAP study, we are still waiting for it to be
finalized and to hear from the county when the meeting to discuss it will take
place.
Ray reported
that he is not quite ready to proceed with the smoke testing, he did test the
machine and it is in good working order, but he needs to get the O.K. from his
board to use it in Gardiner.
Mike made a motion to have Ray write a letter
to Curtis Petersdorf regarding the uninhabited property that he owns that was
somehow overlooked when setting up the current billings, but that we will begin
charging the regular monthly rate for it, Charlotte seconded and the motion
passed by unanimous voice vote.
New Business:
Daily Logs – No
new business to discuss.
Safety Meeting –
No new business or concerns to discuss.
The DEQ loan
payment that was scheduled to begin payments in August has been put on hold for
an additional 6 months until February 2013.
Items Not on the Agenda:
Dixie
brought up the need to discuss raising the monthly user rates. Ray stated that the OAWU will do a rate study
pretty cheaply. Dixie said that she
knows someone who will do a rate study for free but she thought that they
needed to have a decision on the project plans before they would do it. Jackie suggested contacting them and asking
whether it would be possible to have the study done immediately because of the
huge rate increase that Reedsport is requesting. Dixie and Charlotte will get together and
re-examine the Ordinances and Rate Schedule and do some research to compare to
Winchester Bay’s ordinances and rates so that they can have a better discussion
at the next meeting.
Suggested Agenda Items for Next Meeting:
- Safety
Meeting
- Pump
Replacement
- Employment
update
- Logbooks
- MAP
study
- Smoke
Testing
- Grant
for Heaters
- Ordinance
Update & Rate Increase
Mike suggested
putting the district’s blog address on the monthly statements.
Mike made a motion
to adjourn the meeting, Charlotte seconded, motion passed by unanimous voice
vote and the meeting was adjourned.
Submitted by Mary Chambers (Office
Manager)
