Gardiner Sanitary
District
Board of Directors
Meeting
September 20, 2012
Meeting called to
order by Jackie Degman, present were Board Members Jackie Degman, Charlotte Hinshaw, Mike
Quartararo, Marc Fullhart and Dixie Hash.
Also present were Mary Chambers, Ray Davenport and Dennis Conger.
Written copies of
the previous minutes were passed out and read, Charlotte made a motion to
accept the minutes, Mike seconded the motion and the motion passed with a
unanimous voice vote.
Written copies of
the financial report were passed out and read, Mike made a motion to accept the
report and pay all bills as stated except the Reedsport contract payment and to
pay the same amount to Reedsport as last month, seconded by Charlotte, and the
motion passed with a unanimous voice vote.
Old Business:
Dennis clarified
the Reedsport contract adjustment that he had calculated at the request of
several of the board members.
Employment
update: Ray wants to put off the
adjustment to his contract until he has completed the pump replacement project
because he feels that it the work is worth the additional salary.
Ray also
presented the attached summary of the work that has been performed over the
last month and the flow reports for the system.
He suggested that they should continue with the updating and maintenance
of the existing pumps so that all are brought up to their full capacity to
enter the winter season working as well as possible. Dixie made a motion to fix the cracked impellar,
if possible, and to order one new one in order to have all four pumps with new
impellars, Marc seconded and the motion passed by unanimous voice vote.
Dixie reported
that there has been no new information or updates on the MAP study to date.
Ray states that
he is ready to move forward on the smoke testing and Mike suggests doing it on
Saturday the 6th of October.
Mary is directed to make a sign to post at the Post Office and insert a
notice in the statements that are to be sent out on October 1st in order to inform the GSD patrons of the
test and what to expect from it.
New Business:
Daily Logs – No
new business to discuss, Ray already presented the information with his
managers report.
Safety Meeting –
Ray reports that trash has been removed from the pump station on Bolin Island
and that Steve is learning about confined space entry. There are no safety concerns at this time.
Dixie reported
that there is no update on the ordinances or rates yet as she and Charlotte
have not had an opportunity to get together to review them yet.
Items Not on the Agenda:
Dennis reminded
the board that they will need to have a supplemental budget meeting when the
Reedsport Contract is approved.
Ray presented
the board with a letter received from Curtis Petersdorf in response to the
letter that was sent to him. Mr.
Petersdorf does not agree with the decision to begin charging him a user fee
for his vacant property. After some
discussion, the board determined that they cannot make an exception for him
since there are several property owners that are being charged a user fee for
vacant properties. Mary was directed to
assess the user fee for the property starting with the Sept 1 billing but not
to assess a finance charge for this month since the bill was not sent until
late in the month.
Suggested Agenda Items for Next Meeting:
- Safety
Meeting
- Pump
Replacement
- Employment
update
- Logbooks
- MAP
study
- Smoke
Testing
- Meeting
with Nate McClintock
- Ordinance
Update & Rate Increase
Mike made a motion
to adjourn the meeting, Charlotte seconded, motion passed by unanimous voice
vote and the meeting was adjourned.
Submitted by Mary Chambers (Office
Manager)
