Gardiner Sanitary
District
Board of Directors
Meeting
January 17, 2013
Meeting called to
order by Jackie Degman, present were Board Members Mike Quartararo, Dixie Hash and Charlotte
Hinshaw. Also present were Mary
Chambers, Ray Davenport, and Dennis Conger.
Written copies of
the previous minutes were passed out and read, Mike motioned to accept the
minutes, seconded by Charlotte, motion passed with a unanimous voice vote.
Written copies of
the financial report were passed out and read, Dixie motioned to accept the
report and pay the bills, seconded by Mike, motion passed with a unanimous
voice vote.
Old Business:
Dennis was
contacted by Jonathon Wright to request a continuance to this week to respond
to the information that the district had presented to him regarding adjustments
to the contract with the City of Reedsport. Dennis agreed, but let him know
that we would expect a response by the end of January at the latest, he has not
heard back from him as of the meeting time.
Jackie asked
for a motion to accept Ordinance #03-2012 establishing a new EDU rate of $75.00
per month, which would reflect in the monthly customer billings as an increase
of $10.00 (from $45.00/month to $55.00/month).
Dixie made a motion to adopt Ordinance #03-2012, Mike seconded and the
motion passed by unanimous voice vote.
Charlotte
reported that the grant request for new heaters for the firehall was not sent
in on the correct date so we will not be receiving any grant monies this fiscal
year. The board thanked Charlotte for
all of her work on trying to get the grant money and requested that she try
again this coming summer when new grant money would be available.
Dixie has
still not heard back from Becky Bryant regarding the progress of the MAP
report; she sent information to the IFA and hasn’t heard anything back from
them either.
Mike asked
if we had received any input from district patrons that were identified as
having potential plumbing issues during the smoke testing and Ray reported that
all of the property owners that had been sent letters regarding leaks that
needed to be repaired had either finished or were in the process of working to
repair the problems. Some additional
patrons were since identified as having a potential problem and he is in the
process of preparing letters to them.
New
Business:
Ray
reported that the Reedsport-side meter is still recording 32% higher flow
readings than the Bolin Island meter. He
suggested having the Bolin Island meter calibrated and the Reedsport meter
investigated at the same time to save both Gardiner and Reedsport travel
expense for the repair man. He also
asked the board to allow him to start repairing the leaks and breaks that he
has found in numerous areas within the districts boundaries a little at a
time. The systems’ age is going to start
causing more and more problems for the district and it’s patrons and if we
start working on the maintenance that has been deferred for so long, hopefully
we can avert any major repairs down the road.
Dixie asked
Ray to instruct Steve on how to investigate the past two years’ flow meter
readings so that they can find out if there is a specific time when the huge
differences between the two meters began.
Ray agreed to get Steve started on that project.
Ray reported
that he contacted Mr. Sambrano at American Bridge and felt that they had a
productive discussion regarding the easement problem that we’ve been trying to
get resolved with them and came away from the meeting hopeful that some
progress may be made in the near future.
Mike made a
motion to have Ray implement the plan he has laid out for the board regarding
the following 4 suggestions: 1)have a technician calibrate the Bolin Island
meter, 2)call on Reedsport to jet rod/clean the GSD sewer mains from manhole
C-2 to C-5 to remove heavy amounts of grit in order to be televised properly,
3)order 6 additional manhole inflow dishes, 4)purchase grout to complete repair
of previously plugged pipe at IP property,
Dixie seconded the motion and the motion passed by unanimous voice vote.
Charlotte
and Dixie have not had an opportunity to properly review the Winchester Bay
ordinances that Ray brought for their analysis, so they will try to get to that
soon.
Safety
Meeting:
Ray reported
that there are no safety issues that he is aware of and is still waiting to
have the OSHA consultation scheduled.
Items not on the Agenda, Open to the
Public:
The Douglas
County Clerk’s office sent a letter listing the board positions that would be
up for re-election this May that needs to be reviewed for any inaccuracies and
sent back with a signature. Jackie
reviewed, updated and signed the letter and instructed Mary to send it back by
the January 25th due date.
Suggestions for Next Meeting:
- New
Resolutions proposed by Ray
- Tax
rate on the ballot for May
- Update
on the contract with City of Reedsport
- Possibility
of need for supplemental budget
Meeting went
into executive session pursuant to ORS.192.660(2)(h) to discuss consultation
with counsel concerning contract negotiations and special district dissolution
procedures.
Meeting came out
of executive session and Mike made a motion to adjourn, Charlotte seconded and
the meeting was adjourned.
Submitted by Mary
Chambers (Office Manager)
