Gardiner Sanitary District
Board of Directors Meeting
March 21, 2013
Meeting called to order by Jackie Degman, present were Board Members Mike Quartararo, Dixie Hash, Marc Fullhart, and Charlotte Hinshaw. Also present were Mary Chambers and Ray Davenport.
Written copies of the previous minutes were passed out and read, Charlotte motioned to accept the minutes, seconded by Mike, motion passed with a unanimous voice vote.
Written copies of the financial report were passed out and read, Dixie motioned to accept the report and pay the bills, seconded by Mike, motion passed with a unanimous voice vote.
Old Business:
Dixie reported that there was another meeting with Vera and Jonathon regarding the maintenance contract and they still were unable to show us how they have credited us as directed in the 2009 settlement agreement.
Dixie also reported on the meeting between the county, IP and the district represented by herself and Nate McClintock. Tom Matten, the county environmental expert, was also present. Susan Morgan was not interested in listening to anything that promoted the district’s progress toward the IP site project, and in fact, approached Norb Wondra at the end of the meeting to let him know that the county is interested in buying the IP property.
Ray reported that a new manager is in place at American Bridge, Scott Ellis, and he has attempted to contact him regarding the easement issue but has not heard back from him yet.
Dixie asked Mary to approach the district’s auditor about possibly helping write a measure for a new local option tax to be put on the November ballot with an increase in the rate requested.
New Business:
Ray reported on the work that has been done so far on the cleaning of the pipe; he found two valves that have been stuck partially closed and he was able to get them fully open. He doesn’t think that this is the whole problem, but is at least part of it. He would like to do a good draw down test this weekend, now that the pipe is fully opened, and compare the “gallons per minute” to the flow meter readings to further diagnose the cause of the flow discrepancies. Everyone is completely in favor of this and since Ray has not used up the budget that was authorized for this project, he was given the go-ahead with no further motions.
Safety Meeting:
Ray reported that the OSHA consultation took place Friday the 15th at 1 pm and the OSHA representative brought new regulation paperwork. Ray needs to re-write our lock-out/tag-out and confined space entry procedures to meet new regulations.
Items not on the Agenda, Open to the Public:
The board decided that the budget committee should meet at 5:30 on April 18, 2013, immediately before the regular board meeting for April.
Suggestions for Next Meeting:
- Part time supervisor’s report
- Update on the contract with City of Reedsport
- Next year’s budget
Marc made a motion to adjourn, Dixie seconded and the meeting was adjourned.
Submitted by Mary Chambers (Office Manager)
