Gardiner Sanitary
District
Board of Directors
Meeting
June 20, 2013
Meeting called to
order by Jackie Degman, present were Board Members Mike Quartararo, Dixie Hash, and Charlotte
Hinshaw. Also present were Mary
Chambers, Dennis Conger, Mack Holman, Ray Davenport, Garrett Pallo, and Esther
Siderman.
Written copies of
the previous minutes were passed out and read, Charlotte motioned to accept the
minutes, seconded by Dixie, motion passed with a unanimous voice vote.
Written copies of
the financial report were passed out and read, Mike motioned to accept the
report and pay the bills excluding the Reedsport bill until after executive
session, Dixie seconded and the motion passed by unanimous voice vote.
Old Business:
Dixie asked if
there was any new information from American Bridge regarding the easement, Ray
responded that he has not heard any more from them since talking to David
Speakman a month ago.
New Business:
Ray did some
maintenance on the pumps and everything is running smoothly at the moment. The mounting system for the pumps is
deteriorating and needs to be repaired, so Ray has plans to complete that
project in the near future. Mike
questioned the pump volume readings, even though the readings between the
Reedsport and Gardiner side are getting closer to even, the actual amount is
reading higher than the draw down test, so he asked Ray if he has found a
reason for that. Ray is still working on
figuring that out and Garrett Pallo volunteered that he has a few possible
solutions for determining the difference and will work with Ray to get to the
bottom of it.
Safety
Meeting:
Ray is still
working on updating the procedure manual per OSHA.
Ray presented
an opportunity to the board to partner with Winchester Bay Sanitary District to
purchase a new camera system for pipe inspections. Winchester Bay is need of an updated system
and would be willing to split the cost and ownership of the new system with
GSD. The cost per district would be
$2870.00. Dixie made a motion to partner
with Winchester Bay to purchase the new camera, Mike seconded and the motion
passed by unanimous voice vote.
Garrett made
a report on the One-Stop meeting that was held in Salem on June 11th. He explained that a refresher meeting was
necessary because of how much time has passed since the last one. He said that the DEQ had some faulty data
regarding the districts patrons; they had a median income for the area as
$46,000.00 when in reality the actual annual median income for GSD district
patrons is closer to $28,000.00. This
was an important correction because a classification of a “distressed” state will give the district a
much better interest rate. The two
options discussed at the meeting were:
1) taking the project south to
Reedsport, assuming that the county would participate fully, there would be a
$6.5 million dollar block grant available at a 1% interest rate. The projected monthly billing rate per EDU
would be $94.00. Since no predesign has
been done for this option, that would be an increased cost to the project.
2) taking the project north to the IP site. There would be no county involvement if this
option is chosen, so the block grant would not be an option. The DEQ would require an additional
hydrogeologic study for groundwater evaluation and some additional minor
environmental studies. But before
committing to any funding options, the agents at the meeting agreed that the
claim by Reedsport that the $1.6 million dollar owed them by GSD whether the
project goes north or south, needs to be resolved. Garrett also explained that if the project
goes south and the IP property is ever developed in the future, the existing
Reedsport plant is not big enough to handle an industrial expansion and the
rebuilding of the GSD pump stations that would be part of the going south
project, would also not be big enough to handle the expansion and would also not
be upgradeable, so the whole cost of that would be wasted.
Garrett will
contact the specialized groups that would be necessary for the additional
studies that the DEQ is asking for and get an estimate of what that would cost.
Jackie read
the 2013-2014 budget that was recommended by the budget committee, Mike made a
motion to accept the budget as recommended, Charlotte seconded and the budget
was adopted by unanimous voice vote.
Jackie read
resolution 2013-1 amending the 2012-2013 budget, Dixie made a motion to adopt
resolution 2013-1, Mike seconded and the resolution was adopted by unanimous
voice vote.
Items not on the
Agenda, Open to the Public:
Mack Holman
suggested that all board members should be on the same page about what the
project options mean. He said that Marc
has been telling people that rates would be going down if the project goes
north. Jackie said that she would let
Marc know that that was not appropriate.
Meeting went into executive session pursuant to
ORS.192.660(1)(f) to discuss consultation with counsel concerning contract
negotiations, then meeting returned from executive session.
Jackie asked
for a motion to contact the district’s attorney to request input on mediation
vs arbitration regarding the Reedsport contract and billing issues. Dixie made a motion to contact the attorney
for input, Mike seconded and the motion passed by unanimous voice vote.
Suggestions for Next Meeting:
- Part
time supervisor’s report
- Update
on the contract with City of Reedsport
- Wet
well meeting with Garrett Pallo
- Election
of officers
- Update
on American Bridge easement
Dixie made a
motion to adjourn, Mike seconded and the meeting was adjourned.
Submitted by Mary Chambers
(Office Manager)
