Gardiner Sanitary
District
Board of Directors
Meeting
November 15, 2012
Meeting called to
order by Jackie Degman, present were Board Members Mike Quartararo, Charlotte Hinshaw, Dixie
Hash and Marc Fullhart. Also present
were Mary Chambers, Ray Davenport, Dennis Conger, Bob Brown, Esther Siderman,
Robin, and Jerry Schneider.
Written copies of
the previous minutes were passed out and read, Marc motioned to accept the
minutes, seconded by Dixie, motion passed with a unanimous voice vote.
Written copies of
the financial report were passed out and read, Marc motioned to accept the report and pay the
bills, seconded by Mike, motion passed with a unanimous voice vote.
Old Business:
Ray has sent
letters to all homeowners’ whose properties were shown to have issues during
the smoke test and has had response from two of the six. They are in the process of correcting the
problems.
Charlotte
read the new ordinance and made a motion to adopt it, Dixie seconded and the
motion passed by unanimous voice vote.
Dixie
requested that Rod McCulloch be contacted to get some input as to when and how
to get the special tax rate renewal put on the May ballot so that it can go
into effect as soon as the old one expires.
Also, to find out how much of a rate we can request.
Charlotte
reported that there is still no update on the heater grant as of this date.
Dixie.
Jackie and Dennis met with the Reedsport city manager for the second time to
discuss the contract and while there were some disagreements, some progress was
made toward a conclusion. Mr. Wright
stated that he would put together a proposal that should be ready the first
part of December.
Mike asked
whether the letter requesting an easement had been sent to American Bridge and
Mary confirmed that it had, Ray volunteered to contact the corporate office at
American Bridge to see if any action is being taken in that regard.
New
Business:
Ray presented
copies of several ordinances that the Winchester Bay Sanitary District has
adopted that he feels that Gardiner should consider adopting also. He made copies for each of the board members
so that they could look them over before the next meeting and be ready to
discuss them at that time.
Ray is
afraid that there is a problem with the meters because the October flow rates
are fairly inconsistent. He would like
to pull the meters and clean them and see if that has any effect. If it does not he would like to call the TAG
technician to come back and see if there is something that can be fixed in
them. Dixie made a motion to have Ray
clean the meters, and if that doesn’t fix them to authorize him to call in the
tech for a maximum of $550.00 to attempt the repair, Mike seconded the motion
and the motion passed by unanimous voice vote.
Ray reported
that the flushing of the emergency line has taken place so the repair of the
sewer line break has been concluded.
Dixie reported
that the meeting with the county commissioners went well, only Doug Robertson
came, but there was good local attendance and Mr. Robertson seemed open minded
to the possibility of Gardiner Sanitary District building their own plant.
Jackie
wanted to thank the Firemen for painting the firehall and make them aware that
George has 5 gallons of floor wax that he is willing to donate to them if they
are interested in waxing the floors.
Ray reported
that meter readings during the line break actually increased rather than
decreased, which leads him to believe that there was actually very little
leakage that took place.
Safety Meeting:
Ray reported
that there are no safety issues that he is aware of and is still waiting to
have the OSHA consultation scheduled.
Items not on the Agenda, Open to the Public:
Dixie
suggested setting up committees in the future, made up of local patrons that
would be willing to participate in some of the board’s work, such as reviewing
ordinances, if there is enough interest in the general public.
Robin stated
that she was one of the homeowners that received the letter regarding problems
found with the smoke test and was unsure of how to fix the problem that was
found on her property. Ray let her know
that he would be willing to meet with her plumber whenever he was available.
Mike made a
motion to accept the minutes of the special meeting of November 5, 2012,
Charlotte seconded and the motion passed with unanimous voice vote.
Meeting went
into executive session pursuant to ORS.192.660(2)(a) to discuss employment
contract negotiations.
Meeting came out of executive session and Dixie made a
motion to accept the amended changes to Ray’s contract allowing him $28.00 per
hour for any collection system work in addition to his monthly guaranteed
salary plus extending his contract for one full year with no option for
termination by either party, Marc seconded, motion passed by unanimous voice
vote.
Suggestions for Next Meeting:
- New
Resolutions proposed by Ray
- County
update/Meeting between the Attorney’s
- Update
on the contract with City of Reedsport
- Heater
Update
Dixie made a motion to adjourn, Mike seconded
and the meeting was adjourned.
Submitted by Mary Chambers
(Office Manager)
