Gardiner Sanitary
District
Board of Directors
Meeting
September 19, 2013
Meeting called to
order by Jackie Degman, present were Board Members Marc Fullhart, Dennis Conger, Catherine Kent,
and Charlotte Hinshaw. Also present were
Mary Chambers, Ray Davenport, Mike Quartararo, Kathy Quartararo, Mack Holman,
and Esther Siderman.
Written copies of
the previous minutes were passed out and read, Dennis motioned to accept the
minutes, Charlotte seconded, motion passed with a unanimous voice vote.
Written copies of the financial report were
passed out and read, Dennis made a
motion and Catherine seconded to accept the report and pay the bills, motion
passed by unanimous voice vote.
Old Business:
Ray has still
heard nothing from American Bridge on the easement; he has made follow-up calls
and still nothing.
Charlotte and
Jackie met with Keith Anderson at Garrett Pallo’s office to discuss the MAO
timeline. Keith let them know that he
needed something to happen, whichever way the board decided to move
forward. Jackie let him know that there
was a town hall meeting scheduled for Oct. 9th at 6:30pm, and Keith
assured her that he would be there with an open mind to hear what the Gardiner
constituents want to do.
Ray gave an update on the pressure main
cleanouts: He submitted the
Lockout/Tagout program and procedure to OSHA for their review and OSHA let him know that the valves need to be
replaced for a legitimate Lockout/Tagout program so he is in the process of
revising the program. Ray’s advice is to
reprioritize the work on the system: the cleanout process should be put on the
back burner and the valves should be replaced first. He also submitted the Emergency Response Plan
to DEQ and is waiting to hear back from them on that.
New Business:
Marc consulted with Dick Young regarding
how to establish SDC fees and Dick said that hookup fees would vary from
project to project so the policy should be to have any new customer pay for
their particular project expenses. Ray
explained that Winchester Bay has any new customer pay for their specific
hookup costs, plus they have a fee for covering the cost of a district employee
to inspect the job, then they also have an SDC charge that is a set amount
because the SDC charge is by definition, an amount that funds future repairs
and upgrades.
Charlotte
reports that they had a visit from the grant people and the district has been
approved to receive grant funding for a new heater for the firehall.
Safety
Meeting:
As per the
previous discussion the lockout/tagout program has been submitted to OSHA and a
revision of that is in process.
Items not on the Agenda, Open to the
Public:
Charlotte
reported that she looked into the process for getting the special tax renewed
and found out that we would have to wait until next year for the measure to be
put on the ballot to be voted on.
Ray reported
that he and Steve have been working on getting the fax and phone working
properly and are optimistic that they have accomplished that.
Mack requested a
list of all district customer names, addresses and phone numbers so that he can
send a letter with his views of what the district direction should be for the
future. Others present at the meeting
expressed discomfort with the district handing out their addresses, and Jackie
said she would have to check with the district’s attorney on the legality of
releasing customer information.
Suggestions for Next Meeting:
- Part
time supervisor’s report
- Ordinance
report from Marc and Charlotte
- Update
on American Bridge easement
- Update
on valve replacement project
Marc made a
motion to adjourn, Catherine seconded and the meeting was adjourned.
Submitted by Mary
Chambers (Office Manager)
