Letter from Douglas Co. Health Dept.

Board Meeting September 20, 2012

Gardiner Sanitary District

Board of Directors Meeting

September 20, 2012

     Meeting called to order by Jackie Degman, present were Board Members  Jackie Degman, Charlotte Hinshaw, Mike Quartararo, Marc Fullhart and Dixie Hash.  Also present were Mary Chambers, Ray Davenport and Dennis Conger.

   

     Written copies of the previous minutes were passed out and read, Charlotte made a motion to accept the minutes, Mike seconded the motion and the motion passed with a unanimous voice vote.

     Written copies of the financial report were passed out and read, Mike made a motion to accept the report and pay all bills as stated except the Reedsport contract payment and to pay the same amount to Reedsport as last month, seconded by Charlotte, and the motion passed with a unanimous voice vote.  

Old Business:

        

     Dennis clarified the Reedsport contract adjustment that he had calculated at the request of several of the board members.

     Employment update:  Ray wants to put off the adjustment to his contract until he has completed the pump replacement project because he feels that it the work is worth the additional salary.

        

      Ray also presented the attached summary of the work that has been performed over the last month and the flow reports for the system.  He suggested that they should continue with the updating and maintenance of the existing pumps so that all are brought up to their full capacity to enter the winter season working as well as possible.  Dixie made a motion to fix the cracked impellar, if possible, and to order one new one in order to have all four pumps with new impellars, Marc seconded and the motion passed by unanimous voice vote.

      Dixie reported that there has been no new information or updates on the MAP study to date.

      Ray states that he is ready to move forward on the smoke testing and Mike suggests doing it on Saturday the 6^th of October.  Mary is directed to make a sign to post at the Post Office and insert a notice in the statements that are to be sent out on October 1^st  in order to inform the GSD patrons of the test and what to expect from it.

     

            

New Business:

     Daily Logs – No new business to discuss, Ray already presented the information with his managers report.

     Safety Meeting – Ray reports that trash has been removed from the pump station on Bolin Island and that Steve is learning about confined space entry.  There are no safety concerns at this time.

     Dixie reported that there is no update on the ordinances or rates yet as she and Charlotte have not had an opportunity to get together to review them yet.

      

Items Not on the Agenda:

      Dennis reminded the board that they will need to have a supplemental budget meeting when the Reedsport Contract is approved.

      Ray presented the board with a letter received from Curtis Petersdorf in response to the letter that was sent to him.  Mr. Petersdorf does not agree with the decision to begin charging him a user fee for his vacant property.  After some discussion, the board determined that they cannot make an exception for him since there are several property owners that are being charged a user fee for vacant properties.  Mary was directed to assess the user fee for the property starting with the Sept 1 billing but not to assess a finance charge for this month since the bill was not sent until late in the month.     

                      

Suggested Agenda Items for Next Meeting:

-       Safety Meeting

-       Pump Replacement

-       Employment update

-       Logbooks

-       MAP study

-       Smoke Testing

-       Meeting with Nate McClintock

-       Ordinance Update & Rate Increase

    Mike made a motion to adjourn the meeting, Charlotte seconded, motion passed by unanimous voice vote and the meeting was adjourned.

               Submitted by Mary Chambers (Office Manager)

Smoke Test October 6th, 2012

The smoke test machine was placed over the sewer access points to charge the system with smoke and identify any health and safety repairs needed.

As shown, the smoke machine generates a tremendous amount of smoke. This is a harmless, mineral-based smoke. 

As shown, there was enough smoke under pressure, to identify any part of the system that will need repairs. 

The smoke seen coming out of the ground here, is a clear sign the pipe has failed.