Gardiner Sanitary District
Board of Directors Meeting
July 18, 2013
Meeting called to order by Jackie Degman, present were Board Members Marc Fullhart, Dennis Conger, and Charlotte Hinshaw. Also present were Mary Chambers, Mack Holman, Keith Anderson, Steve Snurbush, and Esther Siderman.
Jackie conducted the swearing in of newly elected board members Dennis Conger, Charlotte Hinshaw and herself, and read the declination letter from Mike Quartararo due to relocation of primary residence. Next was the election of officers, Charlotte nominated Jackie as chairman, Jackie nominated Dennis as vice-president and Jackie nominated Charlotte as secretary/treasurer. All nominations were then voted on and passed by unanimous voice vote.
Written copies of the previous minutes were passed out and read, Charlotte motioned to accept the minutes, seconded by Dennis, motion passed with a unanimous voice vote.
Written copies of the financial report were passed out and read, Charlotte motioned to accept the report and pay the bills excluding the Reedsport bill until after executive session, Dennis seconded and the motion passed by unanimous voice vote.
Ray was absent so there was no new report concerning the American Bridge easement and/or daily log reports.
With no daily log report and with Ray absent there was no new business to report on.
There was also no new information to report for the safety meeting since Ray was not present.
Items not on the Agenda, Open to the Public:
Keith Anderson from the DEQ was granted time to approach the board with a question. He asked what the board’s plan of attack was concerning the future project. Jackie responded that they still plan to go with the “north to the IP site”. Mr. Anderson responded that as far as the DEQ is concerned that the clear choice for the district would be to replace the pipeline going to Reedsport and would like the district to make an expeditious plan because the time has come to move one way or the other. The MAO that the district entered into with the DEQ is past due and needs to be updated. Jackie responded that we are unable to do anything without settling the dispute with Reedsport over what and/or how much is owed to them, so that is what they are moving to try to resolve now.
Mack expressed concern over the growing costs and fluctuating numbers regarding the cost of the project. He asked for clarification on how the district had calculated the overpayment amounts that had been paid to Reedsport in the past and also how the district has calculated what is currently owed to GSD by Reedsport. Jackie said that most of that calculating had been done by Dennis and he would be able to get that information to him.
Meeting went into executive session pursuant to ORS.192.660(1)(f) to discuss consultation with counsel concerning contract negotiations, then meeting returned from executive session.
Jackie asked for a motion on whether to pay the Reedsport bill or not, Dennis made a motion to pay the current amount billed by the city, Marc seconded and the motion passed by unanimous voice vote.
Suggestions for Next Meeting:
- Part time supervisor’s report
- Update on the contract with City of Reedsport
- Wet well meeting with Garrett Pallo
- Update on American Bridge easement
Marc made a motion to adjourn, Charlotte seconded and the meeting was adjourned.
Submitted by Mary Chambers (Office Manager)