Gardiner Sanitary
District
Board of Directors
Meeting
August 15, 2013
Meeting called to
order by Jackie Degman, present were Board Members Marc Fullhart, Dennis Conger, and Charlotte
Hinshaw. Also present were Catherine
Kent, Mary Chambers, Ray Davenport, Mack Holman, and Esther Siderman.
Jackie announced
that the board was going to appoint Catherine Kent to replace resigned board
member Mike Quartararo. Catherine’s was the only application received, so
Jackie swore in Catherine as the newest board member.
Written copies of
the previous minutes were passed out and read, Marc motioned to accept the
minutes, Charlotte seconded, motion passed with a unanimous voice vote.
Written copies of
the financial report were passed out and read, Jackie asked for discussion on
whether or not to pay the DEQ interest payment, Dennis suggested that we ask
them to restate their proposal in view of the fact that we are moving forward
with legal action and if that doesn’t satisfy them then they need to restate
their request. Marc made a motion and
Dennis seconded to respond to the DEQ’s request for loan repayment to start
with, with the prior stated wording, motion passed by unanimous voice vote. Charlotte
motioned to accept the report and pay the bills, less the DEQ interest
payment, Catherine seconded and the motion passed by unanimous voice vote. Since we have not received a bill yet from
the City of Reedsport, Marc made a motion to pay Reedsport 1/12th
the budgeted amount for now if no bill is received prior to the end of the
month, Charlotte seconded and the motion passed by unanimous voice vote.
Old Business:
There has been
no new discussion with Reedsport over the contract dispute, they have been
served the legal notice but they’ve not contacted us directly to discuss
anything
Ray has heard
nothing from American Bridge on the easement; he called and emailed David
Speakman who said that he would put the issue at the top of the to-do-list.
New Business:
Ray stated
that the flow readings are getting better and better, with very little
discrepancy between Reedsport and Bolin Island readings. Since the readings are getting much closer,
Ray doesn’t think that the wet well meeting with Garrett that they had been
trying to plan will be necessary.
Ray suggested
to the board that they should consider adding a system development charge to
the ordinances, since it was dropped at the last ordinance update. Marc said that they are unable to calculate
SDC fees without an engineer’s analysis, so now is not the time to do this.
Ray is also
working on an emergency response plan that OSHA is requiring.
Ray recommends
cleaning the force main from the firehall to Bolin Island pump station; the
pumps have been struggling to keep up when flows are high, so there may be a
partial blockage in the pipes. There was
a lot of black sand and heavy stuff that was cleaned out when the force main
was cleared from Bolin Island to Reedsport, and he suspects that that might be
going on. Marc made a motion, Dennis
seconded to allocate $3000.00 maximum for pressure main cleanout from the
Firehall to Bolin Island. The motion passed
by unanimous voice vote. Ray would also
like to find the leak near the apartments, so the board authorized another
$1000.00 for the leak search and repairs.
Charlotte
asked Ray if Steve has been working on the WW1 training, Ray did not think that
he had, he feels that he is happy with things the way they are and is not really
interested in furthering his education.
Jackie read
the MAO letter from the DEQ and there was some discussion about how unrealistic
the timeline was in it for allowing any work to get done on their
schedule. Marc made a motion to send a
letter to the DEQ requesting a meeting and needing additional time to comply
with their requests, Catherine seconded and the motion passed by unanimous
voice vote.
Safety
Meeting:
Ray has been
working on the Lockout/Tagout Program for GSD, and also updating the Confined
Space Entry Program, the Confined Space Entry Permit form, the Lockout/Tagout
Inspection form, procedure form and the audit form. He has most of the paperwork done and will
finish by the end of the month and submit them to OSHA for approval.
Items not on the
Agenda, Open to the Public:
Nothing.
Suggestions for Next Meeting:
- Part
time supervisor’s report
- Update
on the contract with City of Reedsport
- Ordinance
report from Marc and Charlotte
- Update
on American Bridge easement
- Emergency
Response Plan from Ray
- MAO
response
- Pressure
main cleanout update
Marc made a
motion to adjourn, Catherine seconded and the meeting was adjourned.
Submitted by Mary
Chambers (Office Manager)
