Gardiner Sanitary
District
Board of Directors
Meeting
June 21, 2012
Meeting called to
order by Jackie Degman, present were Board Members Jackie Degman, Charlotte Hinshaw, Mike
Quartararo, Marc Fullhart and Dixie Hash.
Also present were Jonathon Wright, Mary Chambers, Ray Davenport, Mack
Holman, Bob Brown and Jessica Lloyd-Rogers.
Jonathon Wright,
an administrative planner for the Douglas County Planning Department, gave a
short presentation to open the meeting on the impact of Non-point source
pollution on our rivers and estuaries as it relates to storm-water runoff and
infrastructures.
Written copies of
the previous minutes were passed out and read,
Dixie made a motion to accept the minutes, Mike seconded the motion and
the motion passed with a unanimous voice vote.
Written copies of
the financial report were passed out and read, Charlotte made a motion to
accept the report and pay the bills, seconded by Mike, and the motion passed
with a unanimous voice vote.
Old Business:
Dixie and Jackie
met with Scott Somers to present some options for the new sewer usage contract
with the City of Reedsport which were all rejected. Dixie consulted with the district’s attorney
for input on any possible options, and was informed that there were basically
no options, and that we should consider a rate increase to cover the projected
Reedsport Contract increase.
Dixie made a
motion to have a town hall meeting to discuss said increase on July 19 at
6:00pm and to put a notice in the next billing, Mike seconded, and the motion
passed by unanimous voice vote.
Ray made a
presentation on the employment search – only one application has been received
so far and the job opening closes on July 5th. He suggested to the board that they should
consider increasing the compensation package to attract more applicants.
Ray also
re-presented his proposed contract extension and requested that it be signed
now. Dixie made a motion to accept Ray’s
contract extension, Charlotte seconded and the motion passed by unanimous voice
vote.
Ray noticed a
possible check valve problem at the Bolin Island pump station when he had to
respond to an emergency call a couple of nights ago. Mike made a motion to have Ray inspect the
valves closer and repair if necessary, Dixie seconded and the motion passed by
unanimous voice vote.
New Business:
Daily Logs – The
only event to be reported has already been addressed earlier by Ray concerning
the emergency callout. There was no
emergency, the valves were not operating correctly, thereby causing the false
alarm.
Safety Meeting –
No new business to report.
Dixie made a
motion to approve the Budget Resolution #12-1 summarizing the 2012-2013 budget
that was adopted by the budget committee at the May 24th budget
hearing, Mike seconded and the motion passed by unanimous voice vote. Dixie noted, however, that an amended budget
would be very likely because of the Reedsport Contract increase and a possible
rate increase to cover it.
Dixie made a motion
to approve Resolution #2012-2 to transfer $16000.00 from Operating Contingency
to Personnel Expense on the 2011-2012 Budget.
Mike seconded the motion and the motion passed by unanimous voice vote.
Suggested Agenda Items for Next Meeting:
- Safety
Meeting
- Reedsport
contract
- Employment
update
- Logbooks
Meeting went into
executive session pursuant to ORS.192.660(2)(h).
Meeting came out
of executive session and Mike made a motion to have Dixie contact an arbitrator
in Curry County and also the engineers to discuss the Reedsport contract,
Charlotte seconded and the motion passed by unanimous voice vote.
Charlotte made a
motion to adjourn the meeting, Dixie seconded, motion passed by unanimous voice
vote and the meeting was adjourned.
Submitted by Mary Chambers (Office
Manager)
